Plan how to evaluate the program

A successful mentoring program will conduct evaluations to assess the impact and effectiveness of the program to improve its operation and promote its outcomes. By building your evaluation process into your core-program structure you will ensure you are collecting the right data from the beginning. A successful mentoring program will conduct evaluations to assess the impact and effectiveness of the program to improve its operation and promote its outcomes. Download the Benchmarks for this section to ensure you don’t miss a step

  • Budget

When developing your program budget you should ensure there is a dedicated amount set aside for evaluation.

  • Evaluation strategy

Before you begin the mentoring program you should develop an ongoing evaluation strategy identifying outcomes at three levels:

  1. effectiveness of program processes
  2. effectiveness of mentoring relationships
  3. impact on young people.

This way you can design your forms and any other relevant paperwork to collect the necessary data for your evaluation as your program is running.

  • Communicating your results

Once you have completed your evaluation make sure you communicate the results to key stakeholders. Share your results with other mentoring programs by presenting a paper at the AYMN conference or offer to share your achievements on the AYMN Online Community so that more programs can benefit from your experiences.

  • Process for continuous improvement

Once you complete the evaluation you must put in place a process on how you will implement the recommendations that came out of the review. Therefore creating a cycle of continuous improvement.

  • Online Self Assessment Test

All youth mentoring programs should be meeting the Australian Youth Mentoring Benchmarks as the minimum standard of operation.To assist programs to meet the Benchmarks the AYMN has created OSAT – Online Self Assessment Tool. By completing the online assessment you can see which areas of the Australian Youth Mentoring Benchmarks your program is meeting and which areas required further development. Click here to learn more about Online Self Assessment Tool or to complete the assessment.

  • Monitoring and Evaluation Toolkit

This toolkit provides an overview of the evaluation process and takes you step-by-step through the process of identifying and collecting information on your outcomes. There are 3 main steps in this process:

  1. Planning – working out what information you need in order to assess the difference your work makes
  2. Monitoring – collecting that information
  3. Evaluating – using that information to help you report to funders and develop your work